Question 1

What is a fixed-cost software project?

Accepted Answer

A fixed-cost project is an engagement where the scope, features, deliverables, timeline, and cost are agreed before development starts. You know what will be built, when it will be delivered, and what the investment is — with no ambiguity about what is included. It is the clearest model when requirements are well defined.

Question 2

When is a fixed-cost model the right choice?

Accepted Answer

Fixed cost is right when you have clear requirements: you know the pages or screens needed, the features required, the integrations involved, and what a successful delivery looks like. It is also right when predictable cost is important — for budget approval, investor planning, or business cases.

Question 3

What happens if requirements change after the scope is locked?

Accepted Answer

Changes outside the approved scope are handled through a change request process. We review the change, assess the impact on timeline and cost, and provide a written addendum before any change is implemented. This protects both sides — the original delivery commitment remains intact while changes are clearly tracked.

Question 4

Do you provide a scope document before development starts?

Accepted Answer

Yes. A scope document — covering features, screens/pages, user flows, integrations, acceptance criteria, and excluded items — is produced and approved before development begins. This prevents scope creep and gives both sides a clear reference for what constitutes delivery.

Question 5

How are project milestones structured?

Accepted Answer

Milestones are agreed during scoping and tied to specific deliverables — for example: design approval, frontend completion, API integration, QA sign-off, and launch. Each milestone has a defined output and, where applicable, a corresponding payment stage. You review and approve each milestone before we proceed to the next.

Question 6

Can UI/UX design be included in a fixed-cost project?

Accepted Answer

Yes. Design — wireframes, high-fidelity mockups, prototypes, and design system elements — can be included as part of the fixed scope. The design phase is treated as its own milestone with a defined number of revision rounds agreed upfront.

Question 7

Is fixed cost suitable for building an MVP?

Accepted Answer

Yes — when the MVP scope is clearly defined. We help you distil the essential features, user flows, and acceptance criteria for an MVP, and then deliver it as a fixed-cost engagement. The key is defining what the MVP is and is not before development starts.

Question 8

What is included in the project handover?

Accepted Answer

Handover includes: source code in a version-controlled repository, deployment to your hosting environment, credentials and access documentation, deployment runbook, feature documentation, and a post-launch support window. The exact handover package is defined in the project agreement.

Predictable budget, clear timeline, and guaranteed delivery.

Scope & Delivery Command Center

Scope Checklist

Deliverables Matrix

Milestone Status

QA Acceptance

Handover Readiness

Change Requests

Support Window

What is a fixed cost project?

Best fit for

What is included

Change requests

A structured path from discovery to launch

Discovery

Scope lock

Proposal

Design

Development

QA & testing

Delivery

Support window

When fixed cost is not the right model

Fixed cost projects — frequently asked questions

Other engagement models

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